Teach Yourself VISUALLY Microsoft Teams. Matt Wade

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      Teams gives you the option to add other cloud storage locations to Teams, similar to how the OneDrive connection works. That means you can, for example, have access to your OneDrive, Google Drive, and Dropbox accounts all in one place, without leaving Teams. However, this experience is not very robust. You may be better off using any of these tools’ sync features for opening and editing locally on your device.

Add Outside Cloud Storage Locations

The Teams Files app can show not only files in Teams and OneDrive but also files you keep in other apps, such as Google Drive, Box, and Dropbox. To view these files, you have to add a new cloud storage location in the Files app.

      Because of the confusing nature of the Add Cloud Storage button (many people think it’s a way to request more space for their Team or site), many IT teams remove it from Teams. If you don’t see the Add Cloud Storage button, that’s likely why. Ask your IT team for help, in that case.

      Add Outside Cloud Storage Locations

      

Click Files () in the desktop app bar.

      

Click Add cloud storage.

      

Click the storage app you want to add.

Note: There may be more options available to you when you read this.

      

Log into the app with your username and password or other requested information.

      Note: We used Google Drive as an example. Your sign-on experience may look different.

Allow Microsoft Teams to access the account.

      

Click your new cloud storage location in the Files app.

       Browse through folders and open files as you please.

      TIP

      Which file types can I open and edit?

      You can open and view most file types regardless of the cloud storage location you’ve connected to. However, editing is a different story. For example, if you connect Google Drive, you can edit Google Docs, Sheets, and Slides in Teams because it loads the editor interface; ironically, you cannot edit Word, Excel, PowerPoint, or OneNote files that are stored in other cloud locations. Instead, you have to download them, edit, and re-upload, which somewhat defeats the purpose. Keep this in mind as you consider adding other cloud storage locations to Teams.

CHAPTER 4

      Search and Search Box Features

      An essential part of the modern online workplace is the search engine. Whether you use it find long-lost content you haven’t touched in years or it’s your shortcut to open a dashboard you update every morning, search is a critical tool to many and should be part of everyone’s menu.

But too few people know how to really use search engines. While Teams has its own search engine, Microsoft 365 has one as well. This chapter will cover how to be a power user of both, as well as provide a few other ways to use the Teams search box.

       Search in Teams

       Use Microsoft Search

       Search Tricks in Teams

       Use Hashtags

       Slash Commands

Search in Teams

Teams search got a major upgrade in 2021 from being a fairly simple tool to gaining a lot of power, aligning much more closely with the overall Microsoft Search in Microsoft 365.

      You can use Teams search to find conversations, files, people, and more. You can also filter your results based on location, date, people, and other aspects to help you home in on that pesky thing you’ve been looking for.

      Search in Teams

      

In the Teams search box, type the term you want to search for. Press Enter to search.

      Note: Teams will provide suggestions as you type, which may mean you don’t even have to go searching at all.

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