Teach Yourself VISUALLY Microsoft 365. Paul McFedries

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       The picture appears in your document.

       The Picture Format contextual tab appears on the Ribbon; you can use these tools to format the selected picture.

       In the Picture Format tab, you can click Wrap Text to control text flow around the picture.

      To remove a picture that you no longer want, you can click the picture and press .

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      If I am sharing my file with others, can I compress the pictures to save space?

      Yes. To compress an image, click the image, click the Picture Format tab, and then click the Compress Pictures button () in the Adjust group. In the Compress Pictures dialog box, fine-tune the settings as needed and then click Compress.

      When I first insert a picture, I see a band labelled Alt Text along the button of the image. What is alt text, and how do I edit this text?

      Alt (short for alternative) text is an accessibility feature that describes a picture for people with visual impairments. To edit the alt text, click the picture, click the Picture Format tab, and then click Alt Text.

Insert an Online Picture

      If you want to illustrate a document but do not have an appropriate photo or other image stored on your computer’s hard drive, you can still add interest to your Microsoft 365 files by inserting a picture or clip art image from an online source. You can insert online pictures into a Word, Excel, PowerPoint, Publisher, Outlook, or OneNote document. Be careful when choosing an online picture and make sure that it either falls into the public domain, meaning you can use the picture without requiring permission, or you have written permission to use the picture.

      Insert an Online Picture

      Note: If you are working in Word or Excel, switch to Print Layout view by clicking View and then Page Layout.

      

Click in your document where you want to add a picture.

      Note: You can move the graphic to a different location after you insert it. See the section “Resize and Move Graphic Objects,” later in this chapter.

      

Click the Insert tab.

      

Click Pictures.

      

Click Online Pictures.

      The Online Pictures dialog box appears.

      

Click in the Search box and type a description of the kind of image you want.

       You can also click a category to display images related to that subject.

Press .

      The results of your search appear.

       You can click the up and down arrows ( and ) to navigate through the search results.

       You can click Back () to return to the Online Pictures dialog box and search for a different image.

       Click the picture you want to add to your document.

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