Hire Your First Employee. Rhonda Abrams

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      In the early ’80s, Mary Keehn, a breeder of Alpine goats along the foggy Northern California coast, began to dabble in cheese making using milk from her herd. By 1983, she was ready to transform her business from raising goats to creating fine cheeses made from goat’s milk. Cypress Grove was born. Housed first in her home and later in a small creamery, Keehn started small. For two years, she employed just a part-timer to ladle cheese, clean up between batches, and take care of anything else necessary. Then, as goat cheese increased in popularity in the U.S., Keehn needed more help. “I hired people here and there as I needed them, not with any grand plan. I hired out of necessity,” she says.

      Keehn brought aboard people who had skills in areas she did not, such as accounting. For that, she looked in-house for help literally. “When she was in high school, my oldest daughter did the books as a school project,” she says. All four of Keehn’s daughters worked in the business. “I think it’s important in a family business that everyone be involved to some degree. I enjoyed having my daughters work here when they were young. I always knew where they were – and knew they were safe!”

      As the company continued to grow, Keehn, recognizing the importance of hiring for attitude, brought on board good people and trained them to do what was needed. “When we hire someone, we pay attention to them, to how they work, and to their capacity for taking on more responsibility,” she says. “If you push people, they’ll leave. But by paying attention to what they can do, you can see the person grow with the business.”

      By the time Cypress Grove had a staff of ten, the creamery became cramped. “We worked in our first creamery until we were stepping on each other’s toes,” Keehn says. “But we weren’t ready to move into a larger space yet so we scheduled split shifts and did other things to help the situation. You can always work it out if you get creative.”

      Despite her hiring successes, Keehn says she regrets not filling one particular role sooner: a seasoned operations manager. “It was the best hire I’ve made but also the one that took the longest,” she says. “When I was just starting the business, I knew I could benefit from someone with an operations background, but I honestly didn’t think I could afford it.” After years of managing the day-to-day business, Keehn found it difficult to hand over responsibility to someone. “If an operations or management person is good, they need autonomy or they won’t be successful and neither will the business.”

      Keehn’s staffing method—first hire part-time help, ask for support from family members, but then tap the expertise of established business people—has paid off. More than a quarter-century since selling its first cheeses as a two-person enterprise, today Cypress Grove employs a staff of nearly fifty. Their cheeses, including Humboldt Fog, have won an impressive array of awards, including first place from the American Cheese Society and three World Cheese Award gold medals.

      To get used to becoming an employer, you might want to start slowly: hire part-time workers or contractors and track your expenses. See whether you’re confidently able to make payroll. If the kind of help you need can legally be fulfilled by independent contractors, get used to the financial burden by first hiring contractors rather than employees. That will give you an idea of whether you can manage the cash flow without worrying about having to lay someone off if the budget is too tight.

Logistics

      As you think about adding an employee or employees, there’s a whole bunch of logistical nitty-gritty details that are probably also on your mind, such as where they’ll work, their work hours, even where they’ll put their stuff.

      So take a bit of time to work out the basic logistical aspects of having an employee. And don’t worry: most of these details become fairly obvious pretty quickly.

      Much of what you decide about all these logistics depends on your personal comfort level and preferences. Some people feel comfortable giving an employee a key to their own home; others don’t want employees to even overhear their business phone conversations. There’s no right or wrong—just what works for you.

      Use the worksheet to jot down your thoughts about the logistics involved with hiring your employee.

worksheet: Logistics

      Use this worksheet to identify your needs and preferences in regard to each of these logistical concerns relating to hiring a new employee.