Office 2021 for Macs For Dummies. Bob LeVitus
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Название: Office 2021 for Macs For Dummies
Автор: Bob LeVitus
Издательство: John Wiley & Sons Limited
Жанр: Программы
isbn: 9781119840473
isbn:
6 (Optional) Drag-and-drop commands in the order you would prefer them to appear in the Quick Access toolbar. If you want to revert to the original Quick Access toolbar, click the options icon (three dots in a circle) under the Customize Quick Access Toolbar list and select Reset Only Quick Access Toolbar.
7 To save your changes, click Save in the lower right.Changes appear in the Quick Access toolbar immediately.
FIGURE 3-5: The Quick Access toolbar is highly customizable in Word, Excel, and PowerPoint.
Customize ribbon tabs and menus
The Quick Access toolbar isn’t the only way to have a whirlwind of a time customizing and modifying. The ribbon likes — one could almost say it begs — to be tinkered with, too.
To modify existing ribbon tabs and menus:
1 Choose App Name ⇒ Preferences to open the Preferences dialog.
2 Click the Ribbon & Toolbar button.
3 Select the Ribbon tab near the top of the Ribbon & Toolbar dialog.
4 Select an option in the Choose Commands From pop-up menu, scroll through the list of available commands, and then click to select the one you want.
5 Select an option in the Customize the Ribbon pop-up menu, and then click to select the tab and tab group to which you want to add the command you chose in Step 4.
6 Click > in the middle of the dialog to add the selected command to the selected ribbon tab. To remove a command from a tab, select it under the Customize the Ribbon list and click < in the middle of the dialog to send it packing. Show or hide ribbon tabs and tab groups by selecting or deselecting the check box to the left of their names.
7 Click the Save button to save your changes.Your new command can now be found in the ribbon tab you added it to.
As shown in Figure 3-6, the main tabs in the tabs list often include tab groups, which are subcategories within the tab. (For example, the Edit Master subtab is listed under the Slide Master tab.) Click > next to a tab group to expand it. You can place commands within tab groups by selecting the tab group in Step 5 instead of the main tab itself.
FIGURE 3-6: Ribbon tabs and menus just love to be modified in the Preferences dialog of Word, Excel, and PowerPoint.
As with commands in the Quick Access toolbar, you can drag and drop commands to customize their locations in the ribbon tab, too.
Creating ribbon tabs and tab groups
One feature we adore in the latest edition of Office for Mac is the ability to create ribbon tabs and tab groups, instead of being stuck with only the predefined tabs and groups. Why do this? Perhaps you use a set of commands all the time; instead of clicking various tabs and tab groups, keep them in one place for easier access and rejoice in the time you save.
Follow these steps:
1 Choose App Name ⇒ Preferences to open the Preferences dialog.
2 Click the Ribbon & Toolbar button in the Preferences dialog.
3 Select the Ribbon tab near the top of the dialog.
4 Click the + button at the bottom of the tabs list on the right and choose New Tab from the menu that appears.
5 In the tabs list, select New Tab (Custom).
6 Click the options icon (three dots in a circle) at the bottom of the tabs list and then select Rename from the menu.
7 In the Display name field, enter the desired name and then click Save.
Add new tab groups to your new tabs in the same way. Repeat Steps 4–7, but choose New Tab Group instead of New Tab in Step 4.
Customizing keyboard shortcuts
You add or change keyboard shortcuts for commonly used menu commands in Word and Excel. Follow these steps:
1 Choose Tools ⇒ Customize Keyboard to open the Customize Keyboard dialog, shown in Figure 3-7.
2 Select a command to assign a keyboard shortcut to.The Categories list (in the upper left) groups all menus and command categories that contain commands to which you can assign a keyboard shortcut. You can select a category and scroll through the list of commands it contains or you can search for a command by typing it in the search field. If you’re not sure which category to choose, choose the All Commands category, near the end of the scrolling Categories list, to display all available commands.FIGURE 3-7: Create your own or modify existing keyboard shortcuts.
3 In the Press New Keyboard shortcut box, enter the key combination you want for that command by pressing the keys on your keyboard.As you press the keys, the box will populate with the new shortcut. If the shortcut you’re trying to assign is in use by another command, you'll see which command it’s assigned to just below the shortcut you typed.
4 To assign the shortcut to the command, click the Assign button.
5 When you’re finished, click OK.
Clicking the Reset All button restores all shortcuts to their factory settings.
Creating and Saving Documents
Word, Excel, and PowerPoint are document-centric apps, which means that their main purpose is to create documents you save on your computer. These saved documents are known in computer parlance as files.
In this section, you discover how to
Create a new, blank document from scratch
Create a document from a template
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