Office 2021 for Macs For Dummies. Bob LeVitus
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Название: Office 2021 for Macs For Dummies

Автор: Bob LeVitus

Издательство: John Wiley & Sons Limited

Жанр: Программы

Серия:

isbn: 9781119840473

isbn:

СКАЧАТЬ well as make those changes visible in real-time on other devices. This feature doesn't work on the LTSC version of Office. Many features mentioned in this section are available in Word, PowerPoint, and Excel but not in Outlook. That’s because many of these new features are document oriented and Outlook is the only one of the four that doesn’t create its own documents.

       Graphics galore: Office offers a slew of new images, icons, and other graphics, particularly via the web, to beautifully adorn your documents, spreadsheets, and presentations.

       Improved new document experience: Excel Workbook gallery, PowerPoint Presentation gallery, and Word Document gallery provide quick access to themes, templates, and recently used documents. Browse great-looking previews to see what your document will look like before you start working on it.

       Improved performance: Don’t expect the Office apps to launch in under .005 seconds or to fetch your groceries, but they have been updated to open faster and to work more efficiently than previous versions.

      The following sections provide overviews of new features specific to the big four Office apps — Word, Excel, PowerPoint, and Outlook.

      Word

      Word has been the primary tool we use to make a living for quite a while now (we’re talking decades here). Word still feels like Word but offers several enticing new features, such as

       Enhanced dark mode: Dark mode was a feature in previous incarnations, but the actual document remained a stark white. Now, even the documents themselves utilize the dark background and themes, making dark mode that much easier on the eyes.

       More colors in immersive reader view: The immersive reader view now supports several colors to help make things more interesting and allow for customization.

       Better voices in read aloud mode: You now have more lifelike and natural-sounding voices to grace your ears when listening to Word read back the text of your documents while using read aloud mode.

      PowerPoint

      Among the new features in PowerPoint, a few stand apart from the rest:

       Animated GIFs of slide shows: The latest version of PowerPoint for Mac allows you to save your presentations as animated GIFs, which make it easy to share via platforms such as social media.

       Ink replay: Sometimes it’s fun (and even necessary) to use the Draw tab to draw on your slides to emphasize something. Wouldn’t it be cool if your audience could watch replays of you drawing (or “inking” as Microsoft calls it) on your slides? With ink replay, you can incrementally show how your inkings progress during the slide show, kind of like watching a mini-movie of you as you made the drawings in real time.

       Scalable Vector Graphic image format: You have the option of saving images and other graphics in your slides as separate images. For example, if you’ve received a presentation that contains a graphic you’d like to save, you can do so as a separate file. The new format for saving images in PowerPoint (as well as Word and Outlook) is called SVG, or Scalable Vector Graphics. SVG files are able to maintain their quality, even when resized.

      Excel

      Excel users will be delighted by the following features, new to Excel :

       Sheet views: When collaborating with others on a spreadsheet, your view may be altered from time to time by someone else if they’re filtering or sorting. Sheet views allows you to create a custom view so that the actions of others don’t affect what you’re seeing.

       XLOOKUP function: XLOOKUP is a new function that allows you to search and find anything in a table or range in a spreadsheet. You can look for info in one row of a column and have the result appear in the same row of another column.

       Updated Draw tab: The ribbon’s Draw tab provides better functionality than previous iterations, making it super-simple to add compelling graphics and notations to spreadsheets.

       Watch window: The new Watch window allows you to keep an eye on multiple cells in multiple worksheets, all within a single window. This way, you can see how changes you make in the cells of one worksheet affect those in your Watch window.

       Dynamic arrays: Dynamic array is a new way that Excel calculates data, enabling you to do quickly what used to be time-consuming. Dynamic array functions make it easy to place a formula in one cell and have it return multiple values in multiple cells. According to all the Excel gurus we know, this feature is a game-changer.

      Outlook

      Outlook is the venerable email, calendar, and note-taking tool that Microsoft Office for Windows users have used for decades now; it’s a staple for many a Windows user. Mac users used to have their own Microsoft tool with similar functionality called Entourage, but Microsoft (wisely, in our opinion) decided to port Outlook to macOS back in 2011, and the Mac Office suite has been the better for it.

      

We told a wee fib. There is something new for Outlook, namely a new Outlook called “New Outlook”! When you view the Quick Access toolbar at the top of a window in Outlook, you’ll probably note a switch near the upper-right called New Outlook. If you click that switch, you’ll be greeted by New Outlook. However, there’s a reason that New Outlook isn’t the default; Microsoft doesn’t think it’s quite ready for prime time, because many features in the old Outlook haven’t been moved to New Outlook. We bet that by the next version of Office for Mac, the New Outlook switch will be a relic of the past, but for now it’s something you can use to get a feel for what’s to come. Don’t worry — you can click the switch to return to old Outlook as quickly and easily as you switched to the New.

      We wish we could tell you that everything new in Office is an improvement, but we’d be lying. The bad news is that each of the four main Office apps has at least a dozen known issues, even as we write these words.

      Because Microsoft will likely issue an update and fix some or all of these issues before you read this book, we don’t list them here. Instead, to find out more about outstanding issues today, follow these steps:

      1 Choose Help ⇒ Word (or Excel, PowerPoint, or Outlook) Help.

      2 Type known issues in the Search field on the toolbar of the Help window, as shown in Figure 2-3, and then press Return.

      3 Click one of the known issue results, as shown in Figure 2-3.

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