SharePoint For Dummies. Rosemarie Withee

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      Microsoft invested a tremendous amount of money in building its own state-of-the-art data centers that house the servers that make up SharePoint Online. The nice thing about SharePoint Online is that you don’t have to worry about the various costs of hosting and managing your own gear. The price you pay for SharePoint Online covers everything, including the data center.

      The servers that run SharePoint Online are state of the art and come from the leading industry manufacturers. In fact, Microsoft has modularized the setup, and the computers come in massive containers that look very similar to the containers you see on cargo ships. These container pods are sealed by the manufacturer and never opened at the data center. This is a security mechanism to keep humans away from the computers. When a single piece of hardware fails, the workload of that server is simply shifted automatically to other servers (possibly in other pods). When enough servers fail, the pod is taken offline and the workload of that pod is shifted to another pod without service interruption. A new pod with the latest hardware is then shipped to replace it, and the old pod is decommissioned, with the data being wiped to security standards, and sent back to the manufacturer.

      Microsoft has developed this system of data centers and pods throughout the country with built-in redundancy. If a data center goes down, the workload is shifted to another data center. If a pod goes down, the workload of that pod is shifted to another pod. If a server within a pod goes down, the workload of that server is shifted to another server. This system of redundancy is included in the price of SharePoint Online. You might care about how it works or you might just care that Microsoft has guaranteed uptime of 99.9 percent. In the end, you’re free to focus on your business and solving business problems using the SharePoint platform without having to worry about what it takes to make that platform consistently available.

      Software platform

The physical computers required to run the SharePoint platform are one thing, but you also have to take into account the operating systems and associated software such as the web servers, databases, and SharePoint itself that run on the server computers. The Microsoft platform uses the Windows Server operating system, the Internet Information Service (IIS) web server, and the SQL Server database. All these software systems are just the supporting actors for the SharePoint software itself. The amount of time and resources it takes to get all these software components installed, updated, and configured can be daunting. Administrators are valuable resources, and their time is often better spent dealing with the desktop computers of the users.

      When you sign up for SharePoint Online, you don’t have to worry about installing and managing the software components that make up the SharePoint platform. Microsoft takes care of all of that for you, and it’s all included in the price. In addition, when new versions of the software stack are released, Microsoft upgrades everything automatically without additional cost for the service. Microsoft also monitors the servers and logs 24 hours a day in order to make sure nothing goes awry. The monitoring takes place in network operation centers described in the previous section.

      Backup, redundancy, and security

      You might think that with the hardware and software in place, the rest would be easy. However, the SharePoint platform itself needs to have a backup and disaster recovery plan, in addition to being available, redundant, and secure. With SharePoint Online, the Microsoft teams take care of all this for you, and it’s guaranteed in the contract.

      With the hardware, software, and plans in place, you as a customer are free to focus on developing business solutions on the platform instead of working through the process of setting everything up yourself.

Chapter 3

      Wrangling SharePoint Functionality

      IN THIS CHAPTER

      

Understanding the functionality that makes up SharePoint

      

Finding out how SharePoint components fit together

      

Discovering which functionality is most important to you

      The reason SharePoint is so difficult to define is that it’s a product that has a tremendous amount of functionality. SharePoint has functionality for administrators, business users, report developers, analysts, programmers, and just about anyone else in any organization. You name it, and SharePoint provides functionality designed for that particular user. Coming to terms with the vastness of SharePoint is a key concept in learning about the product.

      In this chapter, you discover some of the main functionality that makes up SharePoint. You find out about SharePoint templates and how they’re used to create websites. You discover the importance of the Team site template, but find out it isn’t the only game in town. You explore apps and see that almost everything in SharePoint is an app. Finally, you take a high-level fly-over of some of the most common functionality in SharePoint. The whole smorgasbord of functionality is really the definition of SharePoint, and you get a bird’s-eye view in this chapter.

Coming to Terms with Website Templates

      If you haven’t experienced SharePoint before, you might think that creating a new website is difficult. Before SharePoint, you would need to gather up the right files and write HTML code to create a website. Tweaking the code and building the website were burdensome tasks. To make matters worse, you had to fiddle with the web server and the security and get everything just right. In short, you needed an advanced level of technical expertise. Some would have argued you needed an advanced degree in computer science! Making changes to the website after it was completed required the same advanced skillset. One of the main reasons SharePoint took off was that it allowed people to create and manage websites with advanced functionality, such as content management and workflow, without needing an advanced technical skillset.

Creating a SharePoint website is as easy as a few clicks of the mouse (assuming you have the right permissions). The primary decision you need to make when you create a SharePoint site is which template to use. Choosing a template is accomplished on the New SharePoint Site screen, shown in Figure 3-1. Instructions for creating a new site are briefly outlined in Chapter 1 and further detailed in Chapter 5.

      FIGURE 3-1: Choosing a template on the New SharePoint Site screen.

A SharePoint site template outlines what functionality the site will include after it’s created. You can always add or remove functionality as you see fit. Keep in mind that the templates you see depend on a number of factors including the edition of SharePoint you are using, whether you are using SharePoint Online or SharePoint On-Premises, and which features are activated.

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