MCA Microsoft Office Specialist (Office 365 and Office 2019) Complete Study Guide. Eric Butow

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FIGURE 1.3 Find And Replace dialog box

      Opening the Navigation Pane

      I said earlier in this chapter that you can open the Navigation pane by clicking Find in the Home ribbon. The Navigation pane stays active until you close it by clicking the Close icon in the upper‐right corner of the pane.

However, you don't need to click the Find icon in the Home ribbon every time you need to open the Navigation pane. Click the View menu option, and then click the Navigation Pane check box in the View ribbon. It's in the Show section, as you see in Figure 1.4. You can close the pane again whenever you want.

      Replacing with the Keyboard

      Word has had support for keyboard shortcuts since the first version of Word for Windows was released in 1989. (Windows 2.0 had much better keyboard support than its predecessor, fortunately.)

      It's easy to open the Navigation pane using the keyboard—just press Ctrl+F. If you want to open the Find And Replace dialog box, use the same key combination that Word has used for decades: Ctrl+H.

FIGURE 1.4 The Navigation Pane check box

      Linking to Locations Within Documents

You can put in a link in one place in your document that links to another place, such as a link on page 27 that will take you to the beginning of the document. Here's how to do it:

      1 Click the word in the document that you want to use in the link.

      2 Click the Insert menu option.

      3 Within the Insert ribbon, click the Link icon.

      4 Click Insert Link in the drop‐down menu.

      5 In the Insert Hyperlink dialog box shown in Figure 1.5, click the Place In This Document option under Link To.

      6 Click what you want to link to. From the Select A Place In This Document list box, click Top Of The Document, for example.

      7 Click OK.

      Now the link appears in your text.

FIGURE 1.5 Hyperlink dialog box

      Moving to Specific Locations and Objects in Documents

Word makes it easier (I didn't say easy) to move to a specific location or an object. Start by clicking the Home menu option if it isn't already open.

      Within the ribbon, click the down arrow to the right of Find (it's in the Editing section). Click Go To in the drop‐down menu.

Now you see the trusty Find And Replace dialog box, but the Go To tab is selected, as shown in Figure 1.6. Scroll up and down in the Go To What list, and then click on what you want to go to. It can be a location, such as a page in your document, or an object, such as a graphic.

      What you see next depends on what you select. The default place to go is on a page in your document, so type the page number and then click Next to go to that page. You click an object in the list and then select an object by clicking in the Any Object list to view the list of options. When you click one, click Next to move the cursor to it.

FIGURE 1.6 Go To tab

      Showing and Hiding Formatting Symbols and Hidden Text

Word adds a bunch of formatting symbols like paragraph marks in your document, but Microsoft is nice enough not to clutter your document with them by default. You can also hide text such as comments within the document that most people who read it in Word don't need to see.

      Formatting Symbols

It's easy to view formatting symbols from within the Home ribbon. In the Paragraph section, click the Show/Hide ¶ icon that looks, of course, like a paragraph mark (see Figure 1.7).

FIGURE 1.7 Show/Hide ¶ icon

Now you see all the paragraph marks and other symbols, like a square dot that denotes a space. When you're done, click the icon again to turn off the formatting symbols.

      

If you want to turn formatting symbols on and off more quickly, press Ctrl+Shift+8 on your keyboard.

      Hidden Text

      You can hide text that you select within the document, and you can even hide text in the entire document.

      Selected Text

      Here's how to hide selected text (and show it again):

      1 Select the text that you want to hide.

      2 Right‐click in the selection, and then click Font in the pop‐up menu or press Ctrl+Shift+F on СКАЧАТЬ