Microsoft Teams For Dummies. Rosemarie Withee
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Название: Microsoft Teams For Dummies
Автор: Rosemarie Withee
Издательство: John Wiley & Sons Limited
Жанр: Программы
isbn: 9781119660521
isbn:
My recommendation is to just take it slow and see how Teams unfolds for you and your organization. What matters to one person might not matter at all to someone else. As you continue your journey with Teams, keep in mind that there are seemingly endless settings and features. You don’t have to learn them all; you just need to be aware of what is available so you can get the most out of the product for your situation.
Managing Your User Settings
Several settings are unique to each individual Teams user. I like to think of these as your user settings; you can also think of them as your profile settings. These settings are found in the drop-down menu that appears when you click your profile image in the top-right corner of the Teams window, as shown in Figure 3-11.
You can use this menu to:
Set your current status such as Available, Do Not Disturb, and Away. I sometimes even set my status to Appear Away so that I can get work done without people knowing I am busy on my computer.
Set your status message so that others see a message and know what you are up to or what you want people to know. For example, I sometimes set this to the music I am listening to or a quote that I find particularly captures my current mood.
View chats and messages you have saved throughout Teams.
Open your profile settings (more on this shortly).
Adjust your zoom settings to zoom in and make items in your Teams window bigger or zoom out to make things smaller.FIGURE 3-11: The profile drop-down menu.
Change your keyboard shortcuts so you can maneuver around Teams with a few taps of your keyboard.
Learn more about Teams such as the version number you are currently using and legal notices.
Check for any updates to Teams so that you can be sure you have the latest version.
Download the mobile app so that you can have Teams on your smartphone and in your pocket so that you are never out of touch.
Sign out of Teams. I rarely do this, but have used it plenty of times while writing this book when I’ve needed to sign in and out of various accounts. You might use this if you are a member of multiple organizations and you need to sign into one account or the other.
When you select the Settings option from your profile menu, you can change several things that are specific to your account. The settings menu, shown in Figure 3-12, includes settings for six different categories: General, Privacy, Notifications, Devices, Permissions, and Calls. I provide a brief overview of these sections here, and cover these settings in more detail throughout the book. For example, in Chapter 8 I cover setting up your notifications.
FIGURE 3-12: The settings menu for a Teams user.
General
The General section includes settings for the theme you are using, how the application behaves, and the language you want to use.
You can change the way Teams looks by changing the theme you are using. For example, maybe you prefer a dark or high-contrast theme to the default.
In the application section, you can decide how you want Teams to behave on your computer. For example, do you want Teams to start up automatically when you boot up your computer? Or do you want it to stay running in the background when you click the X button to close the Teams app? In this section you can also associate Teams as the chat app of choice for the rest of your Office products. This option is useful when you are part of an organization that is moving from Skype to Teams. You can choose to use Teams instead of Skype by default using this option.
Finally, you can change the language format and keyboard layout you are using.
Privacy
In the Privacy section, you will find settings to manage priority access, turn on or off read receipts, and turn on or off surveys.
Priority access defines who you will allow to interrupt you when your status is set to Do Not Disturb. For example, you might want your boss to be able to send you messages at any time, but everyone else must wait until you set your status to Available.
Read receipts is used to inform others when you read their messages. If you don’t want people to know that you have read a message, then you can turn this off.
The surveys option is a tool Microsoft uses to improve Teams. If you don’t mind giving feedback, you can leave this option on. If you don’t want to be bothered with it, then turn it off and Microsoft won’t survey you for your opinion on how to improve Teams.
Notifications
The Notifications area is where you set your preferences for how Teams should notify you about things. You can set various events to show up in your banner (a pop-up window that appears in the lower-right corner of your computer) and through email, only in your Activity feed, or turn them off completely. I cover notifications in detail in Chapter 8.
Devices
You configure the devices you are using with Teams in this settings section. A device includes things like your speaker, microphone, phone, headset, or camera. I cover devices in detail in Chapter 10.
Permissions
You can turn on or off permissions for Teams in this section. For example, do you want Teams to be able to use your location or be able to open external links in your web browser? You configure those permissions here.
Calls
Teams provides a full voice solution. What does this mean? It means that Teams can replace your regular telephone. In this section, you can configure how incoming calls are answered as well as setting up and configuring your voicemail and ringtones. You can also set accessibility options such as using a teletypewriter (TTY) device for people who are deaf or hearing impaired. I cover calling in detail in Chapters 11 and 12.
Part 2
Exploring Chat, Teams, Channels, and Apps
IN THIS PART …
Discover how to send chat messages to others on your team via channels.
Learn СКАЧАТЬ