Outlook 2016 For Dummies. Dyszel Bill
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Название: Outlook 2016 For Dummies
Автор: Dyszel Bill
Издательство: John Wiley & Sons Limited
Жанр: Зарубежная образовательная литература
Серия: For Dummies
isbn: 9781119077176
isbn:
The document opens on-screen.
2. Click the File tab in the upper-left corner of the screen.
The Backstage view opens.
3. Choose Share.
The Share page opens. Yes, I know you learned how to share in kindergarten, but this is different.
4. Choose Email.
A list appears, detailing different ways to send your file via email.
5. Click the Send as Attachment button.
The New Message form opens with your document listed on the Attached line, as shown in Figure 1-2. If you want to type a message in the main part of the screen, you can, but it isn’t necessary.
Figure 1-2: You can email a document right from Microsoft Word.
Whew! When you’re just sending one Word file, these steps seem like a long way to go, but they’ll always get your document on its way. For some reason, the folks at Microsoft made this task more laborious as the years have passed. But don’t be discouraged. If you email documents frequently, I describe a more powerful way to attach files in Chapter 5.
Maintaining Your Calendar
Time management is a myth. You can’t get more than 24 hours in a day – no matter how well you manage it. But you can get more done in a 24-hour day if you keep your calendar current. Outlook can help you with that.
If you’ve ever used an old-fashioned paper planner, the Outlook Calendar will look familiar to you. When you click the Calendar button and then click the Day tab, you see a grid in the middle of the screen with lines representing each segment of the day. You can adjust the length of the segments from as little as five minutes to as much as an hour, as shown in Figure 1-3.
Figure 1-3: Track your busy schedule in the Outlook Calendar.
To enter an appointment at a certain time, follow these steps:
1. Click the line next to the time you want your appointment to begin.
2. Type a name for your appointment.
3. Press Enter.
If you want to enter more detailed information about your appointment – such as ending time, location, category, and so on – see Chapter 8 for the nitty-gritty on keeping track of all the details in your calendar.
Time management involves more than just entering appointments. If you’re really busy, you want to manage your time by slicing and dicing your list of appointments to see when you’re free to add even more appointments.
✔ Day
✔ Work Week
✔ Week
✔ Month
✔ Schedule
If you need a more elaborate collection of Calendar views, choose one of the views listed under the Change View button on the View tab on the Ribbon. To really master time management, check out Chapter 8 to see the different ways you can view your Outlook calendar.
Adding a Contact
When it’s not what you know but who you know, you need a good tool for keeping track of who’s who. Outlook is a great tool for managing your names and addresses, and it’s just as easy to use as your Little Black Book.
To enter a new contact, follow these steps:
1. Click the Contacts button in the Navigation bar.
2. Click the New Contact icon on the Ribbon.
The New Contact entry form opens.
3. Fill in the blanks on the form.
Figure 1-4 shows an example.
4. Click the Save & Close button.
Presto – you have a Contacts list.
Figure 1-4: Use your Contacts list to keep detailed information about everyone you know.
Outlook’s Contacts feature can be a lot more than your Little Black Book – if you know the ropes. Chapter 7 reveals the secrets of searching, sorting, and grouping the names in your list – and of using email to keep in touch with all the important people in your life.
Entering a Task
Knowing what you need to do isn’t enough; you need to know what to do next. When you’re juggling 1,000 competing demands all at once, you need a tool that shows you at a glance what’s up next so you can keep your work moving forward.
Outlook has several task management tools that help you organize your lengthy to-do list for peak performance. Those tools include the Tasks module, the To-Do list, and the To-Do bar. Chapter 9 describes all of them, but here’s a quick way to get started in a jiffy.
To enter a new task, follow these steps:
1. Click the text that says Type a New Task.
The words disappear, and you see the insertion point (a blinking line).
2. Type the name of your task.
The task you typed appears.
3. Press Enter.
Your new task moves down to the Task list with your other tasks, as shown in Figure 1-5.
Figure 1-5: Entering your task in the Task list.
Outlook can help you manage anything from a simple shopping list to a complex business project. In СКАЧАТЬ