Excel Macros For Dummies. Dick Kusleika
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Название: Excel Macros For Dummies
Автор: Dick Kusleika
Издательство: John Wiley & Sons Limited
Жанр: Программы
isbn: 9781119844457
isbn:
Placing a macro on the Quick Access Toolbar
You can also assign a macro to a button on the Quick Access Toolbar. The Quick Access Toolbar sits either above or below the Ribbon. You can add a custom button that runs your macro by following these steps:
1 Right-click your Quick Access Toolbar and select Customize Quick Access Toolbar.This opens the dialog box shown in Figure 1-9.
2 Select Macros from the Choose Commands From drop-down list on the left.
3 Select the macro you want to add and click the Add button.
4 (Optional) Click the Modify button to change the icon or display name, and then click OK to close the Modify Button dialog box.
5 Click OK to close the Excel Options dialog box.
FIGURE 1-9: Adding a macro to the Quick Access Toolbar.
Exploring Macro Examples
Covering the fundamentals of building and using macros is one thing. Coming up with good ways to incorporate them into your reporting processes is another. Take a moment to review a few examples of how macros automate simple reporting tasks.
Building navigation buttons
One common use of macros is navigation. Workbooks that have many worksheets or tabs can be frustrating to navigate. To help your users, you can create some sort of a switchboard, similar to the one shown in Figure 1-10. When a user clicks the Example 1 button, he’s taken to the Example 1 sheet.
Creating a macro to navigate to a sheet is quite simple.
1 Start at the sheet that will become your switchboard or starting point.
2 Start recording a macro.
3 While recording, click the destination sheet (the sheet this macro will navigate to).
4 After you click in the destination sheet, stop recording the macro.
5 Assign the macro to a button.
FIGURE 1-10: Use macros to build buttons that help users navigate your reports.
Dynamically rearranging PivotTable data
Macros can be used with any Excel object normally used in reporting. For instance, you can use a macro to give your users a way to dynamically change aPivotTable. In the example shown in Figure 1-11, macros allow a user to change the perspective of the chart simply by clicking any one of the buttons.
Figure 1-12 reveals that the chart is actually a PivotChart tied to a PivotTable. The recorded macros assigned to each button are doing nothing more than rearranging the PivotTable to slice the data using various pivot fields.
FIGURE 1-11: This report allows users to choose their perspective.
FIGURE 1-12: The macros behind these buttons rearrange the data fields in a PivotTable.
Here are the high-level steps needed to create this type of setup:
1 Create your PivotTable and PivotChart.
2 Start recording a macro.
3 While recording, move a pivot field from one area of the PivotTable to the other. When you’re done, stop recording the macro.
4 Record another macro to move the data field back to its original position.
5 After both macros are set up, assign each one to a separate button.
You can run your new macros in turn to see your pivot field dynamically move back and forth.
Offering one-touch reporting options
The last two examples demonstrate that you can record any action that you find of value. That is, if you think users would appreciate a certain feature being automated for them, why not record a macro to do so?
In Figure 1-13, buttons are tied to macros that filter the PivotTable for the top or bottom 20 customers. Because the steps to filter a PivotTable for the top and bottom 20 have been recorded, users can get the benefit of this functionality without knowing how to do it themselves. Also, recording a specific action allows you to manage risk a bit. That is to say, your users can interact with your reports in a method that has been developed and tested by you.
FIGURE 1-13: Offering prerecorded views not only saves time and effort, but it also allows users that don’t know how to use advanced features to benefit from them.
This not only saves them time and effort, but it also allows users that don’t know how to take these actions to benefit from them.
Figure 1-14 demonstrates how you can give your audience a quick and easy way to see the same data on different charts. It’s not uncommon to be asked to see the same data different ways. Instead of taking up real estate by showing both charts, just record a macro that changes the Chart Type of the chart. Your clients can switch views to their heart’s content.